FAQs (All)

FAQs about Enhanced COVID-19 Control Measures at HKU

FAQs

General

‘Fully vaccinated’ means being vaccinated with 2 shots of recognised COVID-19 vaccines for at least 14 days. 

Throughout the pandemic, a key priority for the University has been to implement measures that would minimise the risk of COVID-19 transmission on campus and help keep the HKU community safe. As we return to regular on-campus activities, we strongly encourage all University members to be vaccinated as it is the most effective way to safeguard our health against the COVID-19 virus. Alternatively, they may undertake a weekly, self-paid COVID-19 test.

If your health condition only requires you to take one dose of vaccination to become ‘fully vaccinated’, then you can enter the campus after your one dose of vaccination. Please upload the medical note that confirms you do not need to take the second dose.

If you experience severe side effects after vaccination, you should consult a doctor or go to a hospital immediately. Healthcare professionals will offer advice, manage your condition, and assess to see if further reporting to the Department of Health (DH) is required.

We accept negative COVID-19 tests or negative COVID-19 rapid antigen tests.

We accept any major COVID-19 test recognised by the Government, such as deep throat saliva, combined throat and nasal swab, and nasopharyngeal swab (https://www.coronavirus.gov.hk/eng/early-testing.html).

Acceptable COVID-19 rapid antigen test products are: (1) INDICAID COVID-19 Rapid Antigen Test (Phase Scientific International Limited); (2) SARS-CoV-2 Rapid Antigen Test Nasal (Roche Diagnostics (Hong Kong) Limited); and (3) Panbio COVID-19 Ag Rapid Test Device (Abbott Laboratories Limited).

The accepted COVID-19 test kits mentioned above are listed in accordance with the designated COVID-19 rapid antigen test products provided by the Food and Health Bureau (FHB). Please refer to Note #2 of the press release by the HK Government at: https://www.info.gov.hk/gia/general/202106/18/P2021061800787.htm?fontSize=1.

University members who are medically unfit to take the COVID-19 vaccination, provided that a medical certificate issued by a registered doctor or hospital could be produced, may apply for reimbursement of the self-test kits. Please check with your Faculty / Unit for reimbursement procedures. University members who choose not to get vaccinated will have to pay for the regular testing themselves.

 

Through CEDARS we will make self-test kits available at a discounted price (currently HK$62 per kit, total cost including HK$2 cashless payment fee charge [updated 4 Jan 2022]).

You will need to undertake weekly self-testing.

No, you will not be exempted. People who cannot take the COVID-19 vaccine will still need to take a weekly self-test. HKU will provide free COVID-19 self-test kits for staff and students in this category, provided that they have a medical certificate issued by a registered doctor or hospital.

Starting from 17 January 2022, anyone wishing to enter the campus will need to be fully vaccinated or take weekly self-tests. Our understanding of ‘fully vaccinated’ draws on the Government’s list of recognised vaccines and required doses. The most recent list, issued on 10 November 2021, is available here: https://www.coronavirus.gov.hk/pdf/list_of_recognised_covid19_vaccines.pdf.

As the Government list is updated, we will post new links on the HKU COVID-19 Info Hub. If there are significant changes, for instance relating to booster jabs, we will send out a bulk email to all staff and students.

Starting from 17 January 2022, everyone needs to be fully vaccinated with two doses of COVID-19 vaccine for 14 days prior to entering campus, or take a weekly self-test.

The University recognises all official vaccination records issued by the home countries or regions of staff members or students concerned.

All HKU staff and students will be invited to register their COVID-19 status either via the HKU Portal or via the HKU App (HKU App> More > Staff / Student Corner > Login > HKU COVID-19 Control). They will then be able to access the campus using their HKU ID cards. Any non-registered person, including guests and casual visitors, will be invited to use the Food and Environmental Hygiene Department’s eVT Code Verifier App. We also accept original copies, photocopies, and screenshots of vaccination records and self-test results.

A set of readers (housed in eVT blue) will be installed at the entrances to HKU. You will need to scan the eVT QR code on one of the readers to show you comply with HKU’s enhanced COVID-19 control measures. We also accept original copies, photocopies, and screenshots of vaccination records and self-test results.

Students

Your vaccination record needs to show clearly the name of the vaccinated person, the vaccine product and the date vaccination was done and completed; all these must be in English.

Starting from Semester 2 (i.e., 17 January 2022), the University will no longer support remote learning. All students are expected to be back to campus and all classes will be face-to-face. Students who do not get vaccinated and do not undertake weekly, self-paid COVID-19 tests will be denied access to campus.

Starting from Semester 2 (i.e., 17 January 2022), the University will no longer support remote learning. All students are expected to be back to campus and all classes will be face-to-face. Students who do not get vaccinated and do not undertake weekly, self-paid COVID-19 tests will be denied access to campus.

You will need to be fully vaccinated by 17 January 2022 or undergo weekly testing for access to campus.

No matter which campus you are on, all HKU members (full-time or part-time students and staff) need to be fully vaccinated by 17 January 2022 or to undertake regular weekly testing.

No, the fully vaccinated / weekly testing requirement for campus access applies to ALL University members (students and staff).

Staff

Starting from 17 January 2022, you must either be vaccinated or undertake regular weekly testing.

Starting from 17 January 2022, you must either be vaccinated or undertake regular weekly testing.

Starting from 17 January 2022, you must either be vaccinated or undertake regular weekly testing.
You should conduct the regular testing outside office hours. Please apply for leave during your absence from office for testing.

Vaccination / test record upload issues (NEW)

Fully vaccinated / 完成疫苗接種

> You are fully vaccinated (in accordance with the Government’s list of recognized Covid-19 vaccines and doses at https://www.coronavirus.gov.hk/pdf/list_of_recognised_covid19_vaccines.pdf).  You can enter the campus by tapping your HKU ID cards on the designated readers at HKU entrances.

Vaccinated but not yet past 14 days / 完成疫苗接種但未足夠14

> You are vaccinated but have to wait for 14 days after your last vaccination date before your status will be changed to “fully vaccinated”.          

You are not yet fully vaccinated, please try again after 14 days when you have completed full vaccination / 你並未完成疫苗接種,請於完成疫苗接種後14日再試一次

> Only 1 dose is completed.  Please upload the vaccination document again after your second dose.

Valid negative test report / 有效陰性檢測紀錄

> The test report is valid.   You can enter the campus by tapping your HKU ID card on the designated readers at HKU entrances.

Test report expired / 過期檢測紀錄

> Your test report is expired (over 7 days). Please upload the latest report. 

Your document does not contain a valid eVT QR code, please try again with another document.

> The QR code detected is not valid or is blurred with a low resolution.  For the latter, please capture the QR code again, make sure it is clear and upload it again. You may also try to crop the QR code from your document and save it into a separate file for uploading (the QR code has to be clear and in an upright position).

The identity document number in your vaccination or negative test record does not match with the one on the Student Information System (SIS) or Human Capital Management System (HCMS).  Please upload the same identity document you used during vaccination or self-test with the identity document number clearly displayed for verification.   Your vaccination status may be revoked if verification fails. 

> For identity document numbers that cannot be found on SIS or HCMS, staff and students are required to upload the same identity document used in vaccination or self-test for verification.   

Access Denied

Only HKU staff and students with a valid HKU Portal account AND HKU ID card (staff/student) can register their vaccination status via the HKU Portal or the “HKU COVID-19 Control” section of the HKU App.

Staff and students who have not got their HKU ID cards have to do so before they can register their vaccination status.

COVID-19 electronic vaccination records and COVID-19 electronic testing records issued by the HKSAR Government are accepted.  Samples are appended below.

Vaccination Record

Electronic Testing Record

Please upload your self-test results using rapid antigen test products through the HKU Portal or “HKU COVID-19 Control” section of the HKU App.  By doing so, you will be required to do an online declaration and upload the photo of the test results with your full name and testing date marked on the self-test kit as shown in the photo below. The results have to be uploaded on the same date when the self-tests are conducted.

The test report will be valid for seven days from the date of issue.  For example, if a test report is issued on January 17, 2022, it will be valid until January 23, 2022.

Please go to https://www.chp.gov.hk/vac-df/ to undergo an online declaration for vaccinations received outside Hong Kong.  After successful submission, you will receive a QR code and you can upload it to register your vaccination status through the HKU Portal or HKU App.  If you upload the vaccination record of the third dose, you have to wait for 14 days after the vaccination date before your vaccination status will show “fully vaccinated”. The vaccination record cannot be replaced or updated once it is uploaded.

Pass (Green) – can enter HKU campus using HKU ID cards

Vaccination status is:

  • Fully vaccinated
  • Valid negative test report

Fail (Red) – cannot enter HKU campus using HKU ID cards

Vaccination status is:

  • Vaccinated but not yet past 14 days
  • Not fully vaccinated
  • Test report expired

Or vaccination status is not yet registered.

Invalid (Blue) – cannot enter HKU campus using HKU ID cards because the cards are invalid e.g. an expired or a lost card

Antigen Self-test Kits Selling on HKU Campus

As per Vice-President and Pro-Vice-Chancellor (Teaching and Learning)’s announcement on 7 December 2021, there will be two stages of the enhanced COVID-19 control measures:

  • 10 January 2022 (Mon): soft launch of HKU’s enhanced COVID-19 control measures.
  • 17 January 2022 (Mon): full implementation of HKU’s enhanced COVID-19 control measures.
  • The product is “INDICAID COVID-19 Rapid Antigen Test”, which is one of the major COVID-19 test products accepted by HKU.
  • For self-administered test procedures, please see instructions in the test kit or visit the official website: https://en.indicaid.com/products/covidantigen.
  • The test kits are sold at discounted price HK$62 per kit (total cost including HK$2 cashless payment fee charge).
  • We accept credit card (Visa, MasterCard, Google Pay, Apple Pay, UnionPay, and JCB), Octopus App, and Alipay (for both China and HK Wallets) for payment. We accept cashless payment only.

Antigen self-test kits will be available for purchase on 10 January 2022 (Mon) at the following selling locations.

Main Campus

1.     CEDARS Office (from 10 Jan to 9 Feb 2022)

  • Location: 3/F, Meng Wah Complex
  • Opening hours:
    Mon to Thurs: 9:00 am – 5:45 pm
    Fri: 9:00 am – 6:00 pm
    Sat: 9:00 am – 1:00 pm
    (Closed on Sundays, University & public holidays)
  • Tel: 3917 2305

2.     Chong Yuet Ming Amenities Centre (from 10 Jan onwards)

  • Location: Room 201, Chong Yuet Ming Amenities Centre
  • Opening hours:
    Mon to Fri: 9:00 am – 7:00 pm
    Sat: 9:00 am – 1:00 pm
    (Closed on Sundays, University & public holidays)
  • Tel: 2859 8006

Sassoon Road Campus

1.     Pokfulam Amenities Centre (from 10 Jan onwards)

  • Location: Room 207, 2/F, Pauline Chan Building, 10 Sassoon Road, Pokfulam
  • Opening hours:
    Mon- Fri: 9:00 am – 7:00 pm
    Sat: 9:00 am – 1:00 pm
    (Closed on Sundays, University & public holidays)
  • Tel: 3917 7543
  • All HKU staff and students with a valid HKU ID card are eligible.
  • You will be requested to tap your HKU ID card on a reader at aforesaid selling locations.
  • Your HKU ID record will be used to check your eligibility to purchase the test kits only and will be destroyed when they are no longer required for the purpose for which they were used.
  • Yes. A maximum of FIVE test kits can be purchased by each staff / student every 30 calendar days.
  • Example: If you have purchased five test kits on 10 January 2022, you may make your next purchase up to five test kits on 9 February 2022.
  • Due to hygiene concerns, no refund will be arranged for any sold test kit.
  • Under normal circumstances, we would not accept any request for exchange.
  • If the supplier determines that your test kit is defective, you are eligible to exchange for a new one at the aforesaid selling points.
  • Packing, accessories and user guide should be returned together with the test kit in good condition for exchange. The test kit to be returned should not be damaged, scratched, defaced or contain any trace of water damage.
  • In case of any dispute, CEDARS reserves the right to make a final decision.
  • Email: ncov@hku.hk
  • Tel: 3917 2305
    Opening hours:
    Mon to Thurs: 9:00 am – 5:45 pm
    Fri: 9:00 am – 6:00 pm
    Sat: 9:00 am – 1:00 pm
    (Closed on Sundays, University & public holidays)

Other FAQs

General

FAQs
  • Staff and students who have been to areas known to be affected by COVID-19 are reminded to observe and take the necessary personal and environmental hygiene precautions and responses. Students are advised to fill in a Self-Reporting Questionnaire (portal login required) for reporting if the students are identified as confirmed/preliminarily confirmed/suspected/close contact cases
  • We continue to follow closely the latest guidelines of the Centre for Health Protection for reporting and handling of confirmed/preliminarily confirmed/suspected/close contact cases
  • Infection control measures including enhanced cleaning will continue to be implemented on campus and in University halls
  • Updated information is disseminated through bulk emails, a COVID-19 Info Hub in official HKU website and a designated webpage launched by the University Health Service for the disease
  • Apart from emergency and essential services, departments will also resume provision of other services as far as possible, but could be on a reduced level if required. Heads of Departments will consider staff arrangements to maintain necessary services as appropriate and will communicate with their staff members separately
  • The Task Force on Infectious Diseases (TFID) will continue to monitor and assess the situation regularly
  • The TFID will post updates to the University’s website, HKU App, HKU Portal and Facebook page as appropriate and send bulk emails as necessary
  • All outbound exchange programmes to the Mainland will be suspended until further notice

Please follow the health advice for the workplace listed below:

  1. All staff and students are advised to get COVID-19 vaccination if there are no known contraindications.
  2. If you experience any common symptoms of COVID-19 such as fever, dry cough and fatigue, you should stay home, seek medical advice as soon as possible and not come back to campus or class.
  3. Perform temperature checks at home before coming back to campus every day.
  4. Use alcoholic hand rub before entering an office / a classroom.
  5. Keep your mask on at all times apart from eating and drinking.
  6. It is better to eat and drink alone and avoid eating with a large group of colleagues or fellow students.
  7. It is better to maintain appropriate social distance with other people as far as possible.
  8. Take special care when entering toilets and pantries, as saliva can be infectious as respiratory droplets.

Please also see here

The infected staff or student must inform their Faculty Dean or Department (or Office) Head immediately upon confirmation. The Dean/Head will then immediately notify the Chairman of the TFID, who will inform and collaborate with the Hong Kong Centre for Health Protection (CHP). CHP has the expertise and experience to advise on proportionate infection control measures in the event of a disease outbreak in a range of different types of locations. The University will seek and abide by advice from them as the local centre of excellence if the need arises. Furthermore, the Dean/Head will send a bulk email to all staff and students on the infected case which should include a brief description of the case, and ask anyone who has concern to undergo testing and anyone with symptoms to seek medical attention. The student with confirmed diagnosis should fill in the Self-Reporting Questionnaire. (portal login required)

The infected student or anyone who becomes aware of a confirmed case must inform his/her Master/Warden immediately. The Master/Warden will immediately notify the Dean of Student Affairs who will then notify the Chairman of the TFID. The Task Force will mobilize the necessary resources to respond to the case.

Students are advised to fill in a Self-Reporting Questionnaire (portal login required) for reporting.

If you develop fever, respiratory symptoms, sudden loss of taste or smell or even very mild symptoms, you should:

  • Seek medical advice promptly or go to the nearest Accident and Emergency Department of the Hospital Authority if required.
  • Get early testing and detection of COVID-19. Please refer to this website for details.
  • Wear a surgical mask.
  • Do NOT go to work/lectures/examination
  • Report to your department, hall and college if you have been approached by CHP for matters related to COVID-19. Students may also use Self-Reporting Questionnaire (portal login required) for reporting.

Please also see here.

If there is any chance that your health condition may be related to COVID-19, you should go to the nearest Accident and Emergency Department of the Hospital Authority directly, where test for COVID-19 is available. You may also obtain COVID-19 testing at various service providers. For details, please visit this website.

For enquiries about COVID-19, travel control and quarantine arrangements by the Government of Hong Kong, please call the CHP hotline 2125-1111 / 2125-1122 or browse CHP’s website (https://www.chp.gov.hk/en/index.html).

Teachers

FAQs

Please visit our e-Learning Resource Hub https://elearning-resource.hku.hk/, or the T&L About the New Semester website https://tl.hku.hk/teachonline/online-resources-for-teachers/. Additional resources on online teaching are available from ITS, CETL, TeLi and the Libraries.

We agreed that in 2020-21 students taking online classes will be required to turn on their webcams when the teacher asks them to do so. (Virtual backgrounds are of course permissible.) We also agreed that students may apply to their teachers for exemption on a case-by-case basis. If it’s not possible for a teacher and student to reach agreement, the case may be referred to the Associate Dean (Teaching and Learning) in the relevant Faculty or, in the case of Common Core courses, to the Director.

Many teachers report very positive experiences with online interaction. In particular, use of the chat box function in Zoom can trigger participation from students who ordinarily are quite recessive. Others face challenges and problems, however. One way to encourage interaction might be to introduce an assessment component devoted to participation. Even a 10-15% allocation could make a difference. There are also Zoom functions, such as the ‘attendance tracker’, that enable teachers to monitor student participation and intervene with a question or private message. Similar functions are available in MS teams and other platforms. Please consult TeLi or CETL colleagues on e-learning tools.

Moodle remains the best way to keep in touch with students. In addition to any uploaded materials, please do post weekly consultation hours for students to schedule individual conversations with you (using, say, WhatsApp or Zoom). Many students have questions, but they no longer have the option of catching hold of a teacher after a lecture or calling by during office hours. This is also a way to keep the academic advising function going: https://aao.hku.hk/10-tips-online-tl/

One suggestion made by a colleague in Social Sciences is to ask students to complete a weekly assignment consisting of a brief account of the lecture and a short list of questions related to the material covered in it.

Some Faculties have created online platforms for teachers to post good and bad experiences of online learning. This is also something we could consider doing for HKU as a whole, linked to Faculty pages. In many Faculties informal groups of colleagues are coming together to share experience and provide mutual support. This is clearly a very welcome development.

Students

FAQs

It depends on the organizing units and programme destination. You may contact the organizing departments/units for information. For general enquiries, please see below:

Please visit our e-Learning Resource Hub https://elearning-resource.hku.hk/, the T&L About the New Semester website https://tl.hku.hk/teachonline/online-resources-for-students/, or the Academic Advising Office website https://aao.hku.hk/online-advice/.

Staff

FAQs

In case you are unable to report for duty due to the Government’s “restriction-testing declaration”, please inform your Head of Department and direct supervisor immediately and discuss with them the work arrangements. Such absence period will be treated as “Authorised Absence” when a copy of the compulsory testing order is endorsed by the Head of Department and sent to ncovstaff@hku.hk for HRO’s processing. You should return to office once the “restriction-testing declaration” expires, and practise the highest level of hygiene and infection control measures at all times.

You will be issued a quarantine order if you are required or ordered by a Health Officer to be put under quarantine. Please inform your Head of Department and direct supervisor immediately and discuss with them the work arrangements. Such absence period will be treated as “Authorised Absence” when a copy of the quarantine order is endorsed by the Head of Department and sent to ncovstaff@hku.hk for HRO’s processing.

Please inform your direct supervisor and discuss with him/her to determine the work arrangements including work from home during your living with someone under home quarantine. At the same time, please be reminded to stay vigilant and practise the highest level of hygiene and infection control measures, such as maintaining a social distance, avoiding sharing personal items and having meals separately. If you have any symptoms, please seek medical consultation immediately and do not come to campus.

 

Please submit your sick leave application with the medical certificate as soon as practicable to your supervisor or via the online system. Regarding the related expenses, the University will continue to provide medical benefits to eligible staff pursuant to the University Staff Medical Benefits Scheme. Your eligibility for medical benefits is available in your “Personnel File” in the HKU Portal. (For Demo, please click here.) Please contact the University Health Service (http://www.uhs.hku.hk/) for further enquiries.

 

Travel outside Hong Kong should be covered by appropriate type(s) of leave (e.g. annual leave if the trip is for personal reasons, professional leave if the trip is for research/professional activities) subject to the usual approval mechanism for the leave.

Following the advice of the HKSAR Government, trips to places categorised as “extremely high-risk” or “very high-risk” (https://www.coronavirus.gov.hk/eng/high-risk-places.html) are not encouraged. Given the volatile nature of the COVID-19 situation, colleagues should be prepared for sudden changes in border control, quarantine requirement and flight schedules before taking the trip and update their Head of Department/direct supervisor as soon as practicable.

You may return to work during this “self-monitoring” period given that you do not have any symptoms of infection. You must continue to monitor your health condition, including taking body temperature twice daily and take appropriate personal disease prevention measures including wearing a mask and maintaining hand hygiene.

Please inform your direct supervisor immediately and discuss with him/her to determine the work arrangements during the extended quarantine period. The extended quarantine period should normally be covered by the appropriate types of leave, such as annual leave or unpaid leave. Depending on your work nature, the Head may exercise discretion to allow you to work from home during part of the extended quarantine period. For details, please refer to the updated guidelines.

Colleagues who stay in a place other than Hong Kong for personal reasons during the normal work days are required to apply for annual leave (or unpaid leave if annual leave is exhausted) via the HCMS. Please check your latest leave balance with the same system before making leave applications.

 

In case of a lock-down in the midst of your trip, please inform your direct supervisor or Head of Department immediately and send them the supporting documents (e.g. local authority’s announcement, original air/train tickets with dates, hotel bills, etc.). Depending on your work nature, the Head may exercise discretion to allow you to carry out part of your duties remotely. For details, please refer to the updated guidelines.

When the outbound traffic resumes, please refer to Q8 if you opt to stay on. Your safety is always the top priority.

Depending on the work nature, please discuss with your Head of Department for the work arrangement including work from home during this period. You are required to provide document proof showing your residential address in the Mainland. If working remotely is not possible, such absence period will have to be covered by the appropriate types of leave.

Colleagues are expected to attend to work during normal work hours and are required to apply for leave if they are unable to attend to work, irrespective of the location where they deliver the work. The current work schedule may be different from previous years but should not affect your normal planning and clearing of annual leave. To minimize the disruption to your department’s operation, you are advised to plan ahead for taking your annual leave as in normal circumstances and submit your leave plans for agreement with your supervisor/department head well in advance.

As of February 22, 2021, the University has resumed normal work arrangement. The work-form-home arrangement should no longer apply in general, except for circumstances described in Q3 and Q10.

As of February 22, 2021, the University has resumed normal work arrangement. The work-form-home arrangement should no longer apply in general, except for circumstances described in Q3 and Q10.

The University will review and make necessary adjustments to its operations as appropriate in light of the latest development of the COVID-19 in Hong Kong. Please watch out for the University’s updated announcement on work arrangements in general, and communications from your Head of Department about the detailed work arrangements to be made in your department. Please discuss with your direct supervisor if in doubt.

Please visit this website with all online resources available to teachers: https://tl.hku.hk/teachonline/online-resources-for-teachers/

Teachers may also contact TeLi or CETL anytime on e-learning questions. Contact details can be found on the website.

Faculty / Department Heads

FAQs

In case the colleague is unable to report for duty due to the Government’s “restriction-testing declaration”, please advise him/her to submit a copy of the compulsory testing order for your endorsement. Such absence period will be treated as “Authorised Absence” when a copy of the compulsory testing order is endorsed by you and sent to ncovstaff@hku.hk for HRO’s processing. The colleague should return to work once the “restriction-testing declaration” expires. Please also remind the colleague to practise the highest level of hygiene and infection control measures at all times.

Please immediately report the case to the Task Force on Infectious Diseases (TFID) by email to ncovstaff@hku.hk (for staff) or ncov@hku.hk (for students). Relevant offices including UHS and Estates Office will follow up accordingly. Please also remind the staff member/student to submit the quarantine order as supporting document.

For staff, please discuss with their supervisor for the work arrangements during the period and send the quarantine order to ncovstaff@hku.hk upon your endorsement. Such absence period will then be treated as “Authorised Absence”.

Please discuss with the colleague’s direct supervisor to determine the work arrangements including work from home during his/her living with someone under quarantine. Please also remind the colleague to stay vigilant at all times and practise the highest level of hygiene and infection control measures, such as maintaining a social distance, avoiding sharing personal items and having meals separately. In case he/she develops any symptoms, please ask him/her to seek medical consultation immediately and do not come to campus.

Heads should consider the following factors in approving applications for business/research trips:

(a) The critical business/professional benefits of the trip, e.g. whether the colleague has to be physically present to collect field data or use a specific equipment; whether the benefit of a trip to attend a collaborative meeting may equally be achieved virtually, etc.;

(b) There should be a definite plan for the trip which demonstrates that there are no teaching commitments during the leave period, including the mandatory quarantine period. Proof of return (e.g. booking confirmation of return flight and hotel room for mandatory quarantine upon arrival at Hong Kong) should be requested to justify the duration of the leave application; and

(c) Heads should have a contingency plan in case the colleagues are unable to return on schedule due to unexpected lockdown and/or flight cancellation.

For details, please refer to the updated guidelines.

The colleague is required to apply for leave of absence for the days that he/she is out of office, including the mandatory quarantine upon his/her return to Hong Kong. Depending on the work nature, you may exercise discretion to allow the colleague to work from home during part of the quarantine period in Hong Kong. For details, please refer to the updated guidelines.

In case of a lock-down in the midst of the trip, please advise the colleague to provide supporting documents (e.g. local authority’s announcement, original air/train tickets with dates, hotel bills, etc.). Depending on the work nature, you may exercise discretion to allow the colleague to carry out part of his/her duties remotely. For details, please refer to the updated guidelines.

When the outbound traffic resumes, colleagues should refer to Q8 for Staff if they opt to stay on.

The colleague may return to work during this “self-monitoring” period given that he/she not have any symptoms of infection. Please remind him/her that he/she must continue to monitor his/her health condition.

Other than the situations listed in Q3 and Q10 for Staff, colleagues who choose to stay in the Mainland/overseas for personal reasons are required to apply for annual/unpaid leave as appropriate.

 

The University has resumed face-to-face teaching since Semester 1 of 2021-22. Academic staff members are expected to be available for face-to-face interaction with students on campus. Colleagues who stay overseas for personal reasons are required to apply for annual/unpaid leave.

Please ensure a high level of hygiene and cleanliness in the office with reference to the “Cleaning Guideline at Emergency Response Level” issued by UHS (Updated on October 21, 2021). Besides, please take note of HKU Infection Control and Preparedness Plan for Coronavirus Disease 2019 (COVID-19) issued by UHS (Updated on October 21, 2021)