FAQs (All)

FAQs about Vaccine Pass and Campus Access

FAQs

General

Currently, ‘Fully vaccinated’ means being vaccinated with 2 shots of recognised COVID-19 vaccines for at least 14 days. 

The latest enhancement of COVID-19 control measures is in line with the Government’s “Vaccine Pass” policy. Only under the following two circumstances can one be exempted from the vaccination requirement: (1) an individual is ineligible for vaccination due to age (children under 5); or (2) an individual is unsuitable for vaccination due to health reasons with an Exemption Certificate from a registered doctor.

Stage One (Starting from 28 February, 2022)

  • Be fully vaccinated against COVID-19 (i.e. two doses plus 14 days) or
  • Received one dose of COVID-19 vaccination plus provide a weekly negative COVID-19 test result
  • Children aged from 5 to 17 are only required to receive one dose to be seen as fulfilling the requirement

Stage Two (Starting from 30 April, 2022)

  • Be fully vaccinated against COVID-19 (i.e. two doses plus 14 days)
  • Children aged from 5 to 11 are only required to receive one dose to be seen as fulfilling the requirement
  • Children aged from 12 to 17 are only required to receive one dose if they are still within six months from receiving the first vaccine dose. They are required to receive the second dose if they have received the first dose for over six months.

Stage Three (Starting from 31 May, 2022)

  • THREE DOSES of recognised COVID-19 vaccines for those over 18 years of age and who have taken the second dose for more than six months. If the person is still within six months from receiving the second dose, they must receive the third dose before the end of the six-month period.
  • Persons aged 5 to 17 who have received the first dose of the vaccine for more than six months since the end of June must receive two doses of the vaccine. If they are still within six months from receiving the first dose, they must receive a second dose before the end of the six-month period.

*Those who have been assessed by a doctor as being medically unsuitable for vaccination will have to present a negative COVID-19 test result taken within the previous seven days to gain access to the campus.

For more details, please refer to https://covid19.hku.hk/control/enhanced-covid-19-control-measures-on-campus/.

For persons recovered from COVID-19 infection, please refer to the following table for the requirements of the HKU Vaccine Pass:

Recovered persons can present relevant proof of recovery or infection, such as:

  • discharge letter

  • SMS/electronic/paper record of positive nucleic acid test result issued by the Government or private laboratories recognised under the Laboratory Recognition Scheme of the DH

  • SMS/electronic record of completed declaration on DH’s “Declaration System for individuals tested positive for COVID-19 using Rapid Antigen Test”

  • isolation order issued by the DH

  • other recovery records issued by the Government or the Hospital Authority.

A photograph showing a positive rapid antigen test result alone cannot serve as a valid recovery record. The person concerned should report the test result to the DH through the “Declaration System for individuals tested positive for COVID-19 using Rapid Antigen Test”.

Recovered persons holding a medical exemption certificate issued by a doctor can be exempted from the vaccination requirements of the HKU Vaccine Pass within the validity period of the medical exemption certificate. 

Recovered persons can present the relevant proof of recovery or infection, such as:

  • discharge letter

  • SMS/electronic/paper record of positive nucleic acid test result issued by the Government or private laboratories recognised under the Laboratory Recognition Scheme of the DH

  • SMS/electronic record of completed declaration on DH’s “Declaration System for individuals tested positive for COVID-19 using Rapid Antigen Test”

  • isolation order issued by the DH

  • other recovery records issued by the Government or the Hospital Authority.

Photograph showing a positive rapid antigen test result alone cannot serve as a valid recovery record. The person concerned should report the test result to the DH through the “Declaration System for individuals tested positive for COVID-19 using Rapid Antigen Test”.

Recovered persons holding a medical exemption certificate issued by a doctor can be exempted from the vaccination requirements of the HKU Vaccine Pass within the validity period of the medical exemption certificate. 

Please call the CHP’s automated system at 1836 119 for advice and to obtain official proof of exemption.

If you experience severe side effects after vaccination, you should consult a doctor or go to a hospital immediately. Healthcare professionals will offer advice, manage your condition, and assess to see if further reporting to the Department of Health (DH) is required.

If you are medically unsuitable for vaccination, you will need to consult a doctor and obtain from the doctor an Exemption Certificate (may involve a fee for private doctors). More details on the details and validity period of the Exemption Certificate, please click here.

Major COVID-19 tests accepted by the government and COVID-19 rapid antigen tests are accepted.

Free COVID-19 self-test kits will be provided to HKU staff and students who are medically unfit to the take the COVID-19 vaccination, provided that they have an Exemption Certificate issued by a registered doctor or hospital.

Yes, starting from 28 February, 2022, anyone wishing to enter the campus need to be fully vaccinated for 14 days or have received one dose of COVID-19 vaccine plus provide a negative COVID-19 test result taken within the previous seven days. Please note that you must be fully vaccinated to enter the campus after 30 April, 2022.

Students

Your vaccination record needs to show clearly the name of the vaccinated person, the vaccine product and the date vaccination was done and completed; all these must be in English.

All UG and TPG programmes offered by HKU in Semester 2 will be conducted online, except some courses with laboratory, practical and studio work. Clinical programmes will require face-to-face activity. Details of the arrangement can be referred to: https://covid19.hku.hk/announcements/all/2022/02/11951/.

If you wish to use the study facilities at HKU, you have to comply with the campus access measures: https://covid19.hku.hk/control/enhanced-covid-19-control-measures-on-campus/

You can be exempted from the vaccination requirement if you are proved to be unsuitable for vaccination due to health reasons with a valid Exemption Certificate issued by a doctor. Otherwise, you are required to fulfil the campus access requirement to gain access to the HKU campuses.

For more details, please refer to https://covid19.hku.hk/control/enhanced-covid-19-control-measures-on-campus/.

Yes, starting from 28 February 2022, anyone wishing to enter the campus will need to be fully vaccinated for 14 days or have received one dose of COVID-19 vaccine plus provide a negative COVID-19 test result taken within the previous seven days.

For more details, please refer to https://covid19.hku.hk/control/enhanced-covid-19-control-measures-on-campus/.

No matter which campus you are on, all HKU members (full-time or part-time students and staff) need to be fully vaccinated for 14 days or have received one dose of COVID-19 vaccine plus provide a negative COVID-19 test result taken within the previous seven days.

For more details, please refer to https://covid19.hku.hk/control/enhanced-covid-19-control-measures-on-campus/.

No, the campus access requirement for campus access applies to ALL University members (students and staff).

Staff

Starting from 28 February 2022 till 29 April, 2022, you must either be fully vaccinated for 14 days or have received one dose of COVID-19 vaccine plus provide a negative COVID-19 test result taken within the previous seven days.

For more details, please refer to https://covid19.hku.hk/control/enhanced-covid-19-control-measures-on-campus/.

Starting from 28 February 2022 till 29 April, 2022, you must either be fully vaccinated for 14 days or have received one dose of COVID-19 vaccine plus provide a negative COVID-19 test result taken within the previous seven days.

For more details, please refer to https://covid19.hku.hk/control/enhanced-covid-19-control-measures-on-campus/.

Starting from 28 February 2022 till 29 April, 2022, you must either be fully vaccinated for 14 days or have received one dose of COVID-19 vaccine plus provide a negative COVID-19 test result taken within the previous seven days.

For more details, please refer to https://covid19.hku.hk/control/enhanced-covid-19-control-measures-on-campus/.

Vaccination / test record upload issues

You can upload your Medical Exemption Certificate issued by either private doctors or doctors from the Hospital Authority to the “LeaveHomeSafe” (LHS) mobile application.

Please visit  https://www.covidvaccine.gov.hk/pdf/nonlocalvaccFAQs_ENG.pdf for instructions to undergo an online declaration for vaccinations received outside Hong Kong. After successful submission, you will receive a QR code and you can upload it to LHS to gain access to campus.

Yes, you can either show a paper version or an electronic copy of your vaccination records from your mobile phone to security staff at the entrance to gain access to campus.

Check that the LHS app and your phone operating system are both up to date. If they are updated, try reinstalling the app and report any bugs to the app developers; or present a paper vaccination record to the security staff if the issue persists.

Please visit  https://www.covidvaccine.gov.hk/pdf/nonlocalvaccFAQs_ENG.pdf for instructions to undergo an online declaration for vaccinations received outside Hong Kong. After successful submission, you will receive a QR code and you can upload it to the LHS app to gain access to campus.

Anyone who does not have a smartphone or is unable to use the LHS app can present their vaccination record or exemption certificate in paper form to the security staff at the entrances to gain access to campus.

Please see the demonstration video by HKSARG’s Information Services Department at
https://www.youtube.com/watch?v=jNGPsZvf2X0

Anyone encountering difficulties in using the LHS app can seek assistance from the mobile support stations of the OGCIO at 25 MTR stations (open 9am to 6pm daily):

  • HK Island: Sai Ying Pun, Wan Chai, North Point, Shau Kei Wan, Wong Chuk Hang;
  • Kowloon: Nam Cheong, Hung Hom, Kowloon, Prince Edward, Kowloon Tong, Wong Tai Sin, Ho Man Tin, Kai Tak, Ngau Tau Kok;
  • New Territories: Sheung Shui, Tai Po Market, Tai Wai, Wu Kai Sha, Tiu Keng Leng, Tsuen Wan West, Kwai Fong, Tsing Yi, Tung Chung, Siu Hong, Long Ping.

For more details:
https://www.info.gov.hk/gia/general/202202/17/P2022021700286.htm?fontSize=1&fbclid=IwAR3Bm3ZsEjTF-8KgpmYZmunLS1SBPq9Oeime_UfWL4jmZoO2Vnl9cenINFw

Antigen Self-test Kits Selling on HKU Campus

  • Latest updates on antigen self-test kits selling points as at 4 April 2022.
  • The test kits are sold at discounted price HK$47 per kit (total cost including HK$2 cashless payment fee charge).
  • We accept credit card (Visa, MasterCard, Google Pay, Apple Pay, UnionPay, JCB), Octopus App, and Alipay (for both China and HK Wallets) for payment. We accept cashless payment only.

Latest updates on antigen self-test kits selling points as at 4 April 2022.

Antigen self-test kits will be available for purchase at the following locations.

Main Campus

CEDARS Office (updated on 4 April 2022)

  • Location: 3/F, Meng Wah Complex
  • Opening hours:
    Mon to Thurs: 9:00 am – 5:45 pm
    Fri: 9:00 am – 6:00 pm
    (Closed on University & public holidays) – Due to the pandemic situation, opening hours may change without prior notice. Please contact us before you come to our collection location.
  • Tel: 3917 2305

Sassoon Road Campus

Pokfulam Amenities Centre

  • Location: Room 207, 2/F, Pauline Chan Building, 10 Sassoon Road, Pokfulam
  • Opening hours:
    Mon to Fri: 9:00 am – 5:45 pm
    (Closed on University & public holidays) – Due to the pandemic situation, opening hours may change without prior notice. Please contact us before you come to our collection location.
  • Tel: 3917 7543

Latest updates on antigen self-test kits selling points as at 4 April 2022.

  • All HKU staff and students with a valid HKU ID card are eligible.
  • You will be requested to tap your HKU ID card on a reader at the aforesaid selling locations.
  • Your HKU ID record will be used to verify your eligibility to purchase the test kits only and will be destroyed when they are no longer required for the purpose for which they were used.
  • Due to hygiene concerns, no refund will be arranged for any sold test kit.
  • Under normal circumstances, we would not accept any request for exchange.
  • If the supplier determines that your test kit is defective, you are eligible to exchange for a new one at the aforesaid selling points.
  • Packing, accessories and user guide should be returned together with the test kit in good condition for exchange. The test kit to be returned should not be damaged, scratched, defaced or contain any trace of water damage.
  • In case of any dispute, CEDARS reserves the right to make a final decision.
  • Email: cedars@hku.hk 
  • Tel: 3917 2305
  • Due to pandemic situation, our counter services are suspended until further notice. You may send email to us or call us during the opening hours as below:

    Mon to Thurs: 9:00am – 5:45pm
    Fri: 9:00am – 6:00pm
    (Closed on Sundays, University & public holidays)

Other FAQs

General

FAQs
  • Staff and students who have been to areas known to be affected by COVID-19 are reminded to observe and take the necessary personal and environmental hygiene precautions and responses. Students are advised to fill in a Self-Reporting Questionnaire (portal login required) for reporting if the students are identified as confirmed/preliminarily confirmed/suspected/close contact cases
  • We continue to follow closely the latest guidelines of the Centre for Health Protection for reporting and handling of confirmed/preliminarily confirmed/suspected/close contact cases
  • Infection control measures including enhanced cleaning will continue to be implemented on campus and in University halls
  • Updated information is disseminated through bulk emails, a COVID-19 Info Hub in official HKU website and a designated webpage launched by the University Health Service for the disease
  • Apart from emergency and essential services, departments will also resume provision of other services as far as possible, but could be on a reduced level if required. Heads of Departments will consider staff arrangements to maintain necessary services as appropriate and will communicate with their staff members separately
  • The Task Force on Infectious Diseases (TFID) will continue to monitor and assess the situation regularly
  • The TFID will post updates to the University’s website, HKU App, HKU Portal and Facebook page as appropriate and send bulk emails as necessary
  • All outbound exchange programmes to the Mainland will be suspended until further notice

Please follow the health advice for the workplace listed below:

  1. All staff and students are advised to get COVID-19 vaccination if there are no known contraindications.
  2. If you experience any common symptoms of COVID-19 such as fever, dry cough and fatigue, you should stay home, seek medical advice as soon as possible and not come back to campus or class.
  3. Perform temperature checks at home before coming back to campus every day.
  4. Use alcoholic hand rub before entering an office / a classroom.
  5. Keep your mask on at all times apart from eating and drinking.
  6. It is better to eat and drink alone and avoid eating with a large group of colleagues or fellow students.
  7. It is better to maintain appropriate social distance with other people as far as possible.
  8. Take special care when entering toilets and pantries, as saliva can be infectious as respiratory droplets.

Please also see here

The infected staff or student must inform their Faculty Dean or Department (or Office) Head immediately upon confirmation. The Dean/Head will then immediately notify the Chairman of the TFID, who will inform and collaborate with the Hong Kong Centre for Health Protection (CHP). CHP has the expertise and experience to advise on proportionate infection control measures in the event of a disease outbreak in a range of different types of locations. The University will seek and abide by advice from them as the local centre of excellence if the need arises. Furthermore, the Dean/Head will send a bulk email to all staff and students on the infected case which should include a brief description of the case, and ask anyone who has concern to undergo testing and anyone with symptoms to seek medical attention. The student with confirmed diagnosis should fill in the Self-Reporting Questionnaire. (portal login required)

The infected student or anyone who becomes aware of a confirmed case must inform his/her Master/Warden immediately. The Master/Warden will immediately notify the Dean of Student Affairs who will then notify the Chairman of the TFID. The Task Force will mobilize the necessary resources to respond to the case.

Students are advised to fill in a Self-Reporting Questionnaire (portal login required) for reporting.

If you develop fever, respiratory symptoms, sudden loss of taste or smell or even very mild symptoms, you should:

  • Seek medical advice promptly or go to the nearest Accident and Emergency Department of the Hospital Authority if required.
  • Get early testing and detection of COVID-19. Please refer to this website for details.
  • Wear a surgical mask.
  • Do NOT go to work/lectures/examination
  • Report to your department, hall and college if you have been approached by CHP for matters related to COVID-19. Students may also use Self-Reporting Questionnaire (portal login required) for reporting.

Please also see here.

If there is any chance that your health condition may be related to COVID-19, you should go to the nearest Accident and Emergency Department of the Hospital Authority directly, where test for COVID-19 is available. You may also obtain COVID-19 testing at various service providers. For details, please visit this website.

For enquiries about COVID-19, travel control and quarantine arrangements by the Government of Hong Kong, please call the CHP hotline 2125-1111 / 2125-1122 or browse CHP’s website (https://www.chp.gov.hk/en/index.html).

“Close contacts” are individuals who, from 2 days before the first symptoms of the infected case became apparent or, in an asymptomatic case, from 2 days before the case’s first positive test, engaged with an infected person in mask-off activities (e.g. eating or drinking together) or mask-on activities within a poorly ventilated area for 30 minutes or longer.

However, those individuals who came into contact with an infected person are not considered as “close contacts” if the potential contact was wearing (1) a surgical mask plus a reusable mask (worn over the surgical mask) OR (2) a single KF94, KN95 or N95 mask, AND the test positive case was wearing at least a surgical mask.

If you have “close contact” with an infected person, please return to the campus no earlier than 7 days from the last date of contact with the infected person. Please undergo a Rapid Antigen Test (RAT) or a Polymerase Chain Reaction (PCR) test on a daily basis during the 7-day period.

Teachers

FAQs

Please visit our e-Learning Resource Hub https://elearning-resource.hku.hk/, or the T&L About the New Semester website https://tl.hku.hk/teachonline/online-resources-for-teachers/. Additional resources on online teaching are available from ITS, CETL, TeLi and the Libraries.

We agreed that in 2020-21 students taking online classes will be required to turn on their webcams when the teacher asks them to do so. (Virtual backgrounds are of course permissible.) We also agreed that students may apply to their teachers for exemption on a case-by-case basis. If it’s not possible for a teacher and student to reach agreement, the case may be referred to the Associate Dean (Teaching and Learning) in the relevant Faculty or, in the case of Common Core courses, to the Director.

Many teachers report very positive experiences with online interaction. In particular, use of the chat box function in Zoom can trigger participation from students who ordinarily are quite recessive. Others face challenges and problems, however. One way to encourage interaction might be to introduce an assessment component devoted to participation. Even a 10-15% allocation could make a difference. There are also Zoom functions, such as the ‘attendance tracker’, that enable teachers to monitor student participation and intervene with a question or private message. Similar functions are available in MS teams and other platforms. Please consult TeLi or CETL colleagues on e-learning tools.

Moodle remains the best way to keep in touch with students. In addition to any uploaded materials, please do post weekly consultation hours for students to schedule individual conversations with you (using, say, WhatsApp or Zoom). Many students have questions, but they no longer have the option of catching hold of a teacher after a lecture or calling by during office hours. This is also a way to keep the academic advising function going: https://aao.hku.hk/10-tips-online-tl/

One suggestion made by a colleague in Social Sciences is to ask students to complete a weekly assignment consisting of a brief account of the lecture and a short list of questions related to the material covered in it.

Some Faculties have created online platforms for teachers to post good and bad experiences of online learning. This is also something we could consider doing for HKU as a whole, linked to Faculty pages. In many Faculties informal groups of colleagues are coming together to share experience and provide mutual support. This is clearly a very welcome development.

Students

FAQs

It depends on the organizing units and programme destination. You may contact the organizing departments/units for information. For general enquiries, please see below:

Please visit our e-Learning Resource Hub https://elearning-resource.hku.hk/, the T&L About the New Semester website https://tl.hku.hk/teachonline/online-resources-for-students/, or the Academic Advising Office website https://aao.hku.hk/online-advice/.

In view of the latest development of the COVID-19 pandemic, the ASO counter at Room G-04, Run Run Shaw Building is closed. Nevertheless, ASO continues to provide services and collection of documents in person if needed. Please call 2859 2433 or email to <asoffice@hku.hk> during office hours.

(Last updated on February 09, 2022, 16:04pm)

Staff

FAQs

In case you are unable to report for duty due to the Government’s “restriction-testing declaration”, please inform your Head of Department and direct supervisor immediately and discuss with them the work arrangements. Such absence period will be treated as “Authorised Absence” when a copy of the compulsory testing order is endorsed by the Head of Department and sent to ncovstaff@hku.hk for HRO’s processing. You should return to office once the “restriction-testing declaration” expires, and practise the highest level of hygiene and infection control measures at all times.

You will be issued a quarantine order if you are required or ordered by a Health Officer to be put under quarantine. Please inform your Head of Department and direct supervisor immediately and discuss with them the work arrangements. Such absence period will be treated as “Authorised Absence” when a copy of the quarantine order is endorsed by the Head of Department and sent to ncovstaff@hku.hk for HRO’s processing.

Please inform your direct supervisor and discuss with him/her to determine the work arrangements including work from home during your living with someone under home quarantine. At the same time, please be reminded to stay vigilant and practise the highest level of hygiene and infection control measures, such as maintaining a social distance, avoiding sharing personal items and having meals separately. If you have any symptoms, please seek medical consultation immediately and do not come to campus.

 

Please submit your sick leave application with the medical certificate as soon as practicable to your supervisor or via the online system. Regarding the related expenses, the University will continue to provide medical benefits to eligible staff pursuant to the University Staff Medical Benefits Scheme. Your eligibility for medical benefits is available in your “Personnel File” in the HKU Portal. (For Demo, please click here.) Please contact the University Health Service (http://www.uhs.hku.hk/) for further enquiries.

 

Travel outside Hong Kong should be covered by appropriate type(s) of leave (e.g. annual leave if the trip is for personal reasons, professional leave if the trip is for research/professional activities) subject to the usual approval mechanism for the leave.

Following the advice of the HKSAR Government, trips to places categorised as “extremely high-risk” or “very high-risk” (https://www.coronavirus.gov.hk/eng/high-risk-places.html) are not encouraged. Given the volatile nature of the COVID-19 situation, colleagues should be prepared for sudden changes in border control, quarantine requirement and flight schedules before taking the trip and update their Head of Department/direct supervisor as soon as practicable.

You may return to work during this “self-monitoring” period given that you do not have any symptoms of infection. You must continue to monitor your health condition, including taking body temperature twice daily and take appropriate personal disease prevention measures including wearing a mask and maintaining hand hygiene.

Please inform your direct supervisor immediately and discuss with him/her to determine the work arrangements during the extended quarantine period. The extended quarantine period should normally be covered by the appropriate types of leave, such as annual leave or unpaid leave. Depending on your work nature, the Head may exercise discretion to allow you to work from home during part of the extended quarantine period. For details, please refer to the updated guidelines.

Colleagues who stay in a place other than Hong Kong for personal reasons during the normal work days are required to apply for annual leave (or unpaid leave if annual leave is exhausted) via the HCMS. Please check your latest leave balance with the same system before making leave applications.

 

In case of a lock-down in the midst of your trip, please inform your direct supervisor or Head of Department immediately and send them the supporting documents (e.g. local authority’s announcement, original air/train tickets with dates, hotel bills, etc.). Depending on your work nature, the Head may exercise discretion to allow you to carry out part of your duties remotely. For details, please refer to the updated guidelines.

When the outbound traffic resumes, please refer to Q8 if you opt to stay on. Your safety is always the top priority.

Depending on the work nature, please discuss with your Head of Department for the work arrangement including work from home during this period. You are required to provide document proof showing your residential address in the Mainland. If working remotely is not possible, such absence period will have to be covered by the appropriate types of leave.

Colleagues are expected to attend to work during normal work hours and are required to apply for leave if they are unable to attend to work, irrespective of the location where they deliver the work. The current work schedule may be different from previous years but should not affect your normal planning and clearing of annual leave. To minimize the disruption to your department’s operation, you are advised to plan ahead for taking your annual leave as in normal circumstances and submit your leave plans for agreement with your supervisor/department head well in advance.

As of February 22, 2021, the University has resumed normal work arrangement. The work-form-home arrangement should no longer apply in general, except for circumstances described in Q3 and Q10.

As of February 22, 2021, the University has resumed normal work arrangement. The work-form-home arrangement should no longer apply in general, except for circumstances described in Q3 and Q10.

The University will review and make necessary adjustments to its operations as appropriate in light of the latest development of the COVID-19 in Hong Kong. Please watch out for the University’s updated announcement on work arrangements in general, and communications from your Head of Department about the detailed work arrangements to be made in your department. Please discuss with your direct supervisor if in doubt.

Please visit this website with all online resources available to teachers: https://tl.hku.hk/teachonline/online-resources-for-teachers/

Teachers may also contact TeLi or CETL anytime on e-learning questions. Contact details can be found on the website.

Faculty / Department Heads

FAQs

In case the colleague is unable to report for duty due to the Government’s “restriction-testing declaration”, please advise him/her to submit a copy of the compulsory testing order for your endorsement. Such absence period will be treated as “Authorised Absence” when a copy of the compulsory testing order is endorsed by you and sent to ncovstaff@hku.hk for HRO’s processing. The colleague should return to work once the “restriction-testing declaration” expires. Please also remind the colleague to practise the highest level of hygiene and infection control measures at all times.

Please immediately report the case to the Task Force on Infectious Diseases (TFID) by email to ncovstaff@hku.hk (for staff) or ncov@hku.hk (for students). Relevant offices including UHS and Estates Office will follow up accordingly. Please also remind the staff member/student to submit the quarantine order as supporting document.

For staff, please discuss with their supervisor for the work arrangements during the period and send the quarantine order to ncovstaff@hku.hk upon your endorsement. Such absence period will then be treated as “Authorised Absence”.

Please discuss with the colleague’s direct supervisor to determine the work arrangements including work from home during his/her living with someone under quarantine. Please also remind the colleague to stay vigilant at all times and practise the highest level of hygiene and infection control measures, such as maintaining a social distance, avoiding sharing personal items and having meals separately. In case he/she develops any symptoms, please ask him/her to seek medical consultation immediately and do not come to campus.

Heads should consider the following factors in approving applications for business/research trips:

(a) The critical business/professional benefits of the trip, e.g. whether the colleague has to be physically present to collect field data or use a specific equipment; whether the benefit of a trip to attend a collaborative meeting may equally be achieved virtually, etc.;

(b) There should be a definite plan for the trip which demonstrates that there are no teaching commitments during the leave period, including the mandatory quarantine period. Proof of return (e.g. booking confirmation of return flight and hotel room for mandatory quarantine upon arrival at Hong Kong) should be requested to justify the duration of the leave application; and

(c) Heads should have a contingency plan in case the colleagues are unable to return on schedule due to unexpected lockdown and/or flight cancellation.

For details, please refer to the updated guidelines.

The colleague is required to apply for leave of absence for the days that he/she is out of office, including the mandatory quarantine upon his/her return to Hong Kong. Depending on the work nature, you may exercise discretion to allow the colleague to work from home during part of the quarantine period in Hong Kong. For details, please refer to the updated guidelines.

In case of a lock-down in the midst of the trip, please advise the colleague to provide supporting documents (e.g. local authority’s announcement, original air/train tickets with dates, hotel bills, etc.). Depending on the work nature, you may exercise discretion to allow the colleague to carry out part of his/her duties remotely. For details, please refer to the updated guidelines.

When the outbound traffic resumes, colleagues should refer to Q8 for Staff if they opt to stay on.

The colleague may return to work during this “self-monitoring” period given that he/she not have any symptoms of infection. Please remind him/her that he/she must continue to monitor his/her health condition.

Other than the situations listed in Q3 and Q10 for Staff, colleagues who choose to stay in the Mainland/overseas for personal reasons are required to apply for annual/unpaid leave as appropriate.

 

The University has resumed face-to-face teaching since Semester 1 of 2021-22. Academic staff members are expected to be available for face-to-face interaction with students on campus. Colleagues who stay overseas for personal reasons are required to apply for annual/unpaid leave.

Please ensure a high level of hygiene and cleanliness in the office with reference to the “Cleaning Guideline at Emergency Response Level” issued by UHS (Updated on October 21, 2021). Besides, please take note of HKU Infection Control and Preparedness Plan for Coronavirus Disease 2019 (COVID-19) issued by UHS (Updated on October 21, 2021)