While the coming semester will be conducted with a dual mode of teaching, face-to-face classes may be reviewed and resumed once the public health situation in Hong Kong improves. We call on and appreciate colleagues’ efforts in arranging for exceptional measures to ensure continued teaching and learning for students during this period. Colleagues who stay overseas for personal reasons are required to apply for annual/unpaid leave.
Please immediately report the case to the Task Force on Infectious Diseases (TFID) by email to firstname.lastname@example.org (for staff) or email@example.com (for students). Relevant offices including UHS and Estates Office will follow up accordingly. Please also remind the staff member/student to submit the quarantine order as supporting document.
For staff, please discuss with their supervisor for the work arrangements during the period and send the quarantine order to firstname.lastname@example.org upon your endorsement. Such absence period will then be treated as “Authorised Absence”.
Please discuss with the colleague’s direct supervisor to determine the work arrangements including work from home during his/her living with someone under quarantine. Please also remind the colleague to stay vigilant at all times and practise the highest level of hygiene and infection control measures, such as maintaining a social distance, avoiding sharing personal items and having meals separately. In case he/she develops any symptoms, please ask him/her to seek medical consultation immediately and do not come to campus.
Please advise the colleague that any approved business trips (e.g. professional/ sabbatical leaves for research, conference attendance, etc.) should be cancelled and no similar leave applications should be approved until the Government’s Outbound Travel Alert/ quarantine measure is lifted. Special approval may be granted by VP(AD)/EVP, as appropriate, with strong justifications and endorsement from the Dean/administrative Head.
Please strongly advise the colleague to postpone the travel. If he/she must make the trip, he/she will be required to apply for leave of absence for the days that he/she is out of office, including the mandatory quarantine upon their return to Hong Kong.
Please ensure a high level of hygiene and cleanliness in the office with reference to the “Cleaning Guideline at Emergency Response Level” issued by UHS (Updated on March 5, 2020).