FAQs for Faculty / Department Heads

FAQs

While the coming semester will be conducted with a dual mode of teaching, face-to-face classes may be reviewed and resumed once the public health situation in Hong Kong improves. We call on and appreciate colleagues’ efforts in arranging for exceptional measures to ensure continued teaching and learning for students during this period. Colleagues who stay overseas for personal reasons are required to apply for annual/unpaid leave.

Please immediately report the case to the Task Force on Infectious Diseases (TFID) by email to ncovstaff@hku.hk (for staff) or ncov@hku.hk (for students). Relevant offices including UHS and Estates Office will follow up accordingly. Please also remind the staff member/student to submit the quarantine order as supporting document.

For staff, please discuss with their supervisor for the work arrangements during the period and send the quarantine order to ncovstaff@hku.hk upon your endorsement. Such absence period will then be treated as “Authorised Absence”.

Please discuss with the colleague’s direct supervisor to determine the work arrangements including work from home during his/her living with someone under quarantine. Please also remind the colleague to stay vigilant at all times and practise the highest level of hygiene and infection control measures, such as maintaining a social distance, avoiding sharing personal items and having meals separately. In case he/she develops any symptoms, please ask him/her to seek medical consultation immediately and do not come to campus.

Other than the situations listed in Q7 and Q12 for Staff, colleagues who choose to stay in the Mainland/overseas for personal reasons are required to apply for annual/unpaid leave as appropriate.

Please advise the colleague that any approved business trips (e.g. professional/ sabbatical leaves for research, conference attendance, etc.) should be cancelled and no similar leave applications should be approved until the Government’s Outbound Travel Alert/ quarantine measure is lifted. Special approval may be granted by VP(AD)/EVP, as appropriate, with strong justifications and endorsement from the Dean/administrative Head.

Please strongly advise the colleague to postpone the travel. If he/she must make the trip, he/she will be required to apply for leave of absence for the days that he/she is out of office, including the mandatory quarantine upon their return to Hong Kong.

As the University has since March 2020 discouraged members to travel outside Hong Kong, colleagues should be prepared before taking the trip. Under the above circumstances, please alert the colleague to send in supporting documents (e.g. local authority’s announcement, original air/train tickets with dates, hotel bills, etc.). Depending on the work nature, you may at your discretion liaise with the colleague for the possibility of work from where they are (i.e. whether they can fully/partially/barely discharged their work duties) and treat part of such absence period as “Authorised Work From Overseas”. The remaining part should be covered by an appropriate type of leave, such as annual leave or unpaid leave. If working remotely is not possible, the whole period will have to be covered by an appropriate type of leave. For “Authorised Work From Overseas” under this situation, special approval has to be sought from VP(AD)/EVP, as appropriate, with strong justifications and endorsement from the Dean/administrative Head. When the outbound traffic resumes, colleagues should refer to Q8 for Staff if they opt to stay on.
Similar to Q7 for Heads, colleagues should be prepared before taking the trip. The whole quarantine period should normally be covered by appropriate types of leave, such as annual leave or unpaid leave (please also refer to Q13 and Q14 for Staff for advice on those circumstances). Depending on the work nature, you may at your discretion assess if the colleague concerned can fully/partially/barely discharged the work duties during the quarantine period and recommend part of that period to be treated as work-from-home for special approval by VP(AD)/EVP as appropriate. Please also remind your colleagues to check for the latest arrangements on inbound travellers from https://www.coronavirus.gov.hk/eng/inbound-travel.html and adhere to the self-quarantine measures after returning to Hong Kong

Please ensure a high level of hygiene and cleanliness in the office with reference to the “Cleaning Guideline at Emergency Response Level” issued by UHS (Updated on March 5, 2020).